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Payroll Frequently-Asked Questions


Direct Deposit Questions

  • Can I have my paycheck directly deposited to my bank?
  • Can I have my paycheck directly deposited to more than one bank?
  • How do I stop my direct deposit or change bank accounts?
  • How does the 24-pay plan work?
  • I am not a teacher but a classified employee who works less than 52 weeks per year. How can I have my pay distributed to me year-round?

  • Tax Withholding Questions


    Purchasing Service Credit Questions


    Answers

    Can I have my paycheck directly deposited to my bank?
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    Yes. Your pay can be deposited directly to your checking or savings account at almost any bank, credit union, or savings and loan in the United States. Your financial institution must have a valid transit routing number provided by the American Banking Association. Direct deposit is convenient, and it is easy to enroll. Simply complete the direct-deposit authorization form, attach a voided check and send to the Payroll Office. Authorization forms are kept in all schools and offices, or click here for a direct deposit authorization form.

    Can I have my paycheck directly deposited to more than one bank?
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    No. Your pay can only be deposited to one account at one bank.

    How do I stop my direct deposit or change bank accounts?
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    To stop your direct deposit, complete a new direct-deposit authorization form, check the “Cancel – Stop Direct Deposit” box and send to the Payroll Office. To change your account and/or financial institution, complete a new direct-deposit authorization form, check the “Change – Bank and/or Account #” box, attach a voided check and send to the Payroll Office. Authorization forms are kept in all schools and offices, or click here for a direct deposit authorization form.

    How does the 24-pay plan work?
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    Full-time contract teachers and other certificated full-time employees working less than 52 weeks per year (i.e., counselors, principals, assistant principals, etc.) receive their salary in 24 payments. Payment is issued on the 15th and on the last day of the month. If the 15th or the last day of the month falls on a weekend or a holiday, payment is issued on the business day prior to the weekend or the holiday. For most, the first payment is issued on September 15; and the final payment is issued on August 31 of the following year.

    I am not a teacher but a classified employee who works less than 52 weeks per year. How can I have my pay distributed to me year-round?
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    The Towpath Credit Union has a 26-pay plan in place which can enable you to receive your pay year-round. Simply contact the Credit Union at 330.376.7131, and ask for details and enrollment information.

    I am not having enough federal and Ohio state taxes withheld from my paycheck. How can I increase the amount of taxes to be withheld?
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    Complete the Internal Revenue Service Form W-4, and send it to the payroll office. The more exemptions you claim will result in a lesser federal tax deduction. Likewise, the fewer exemptions you claim will result in a larger federal tax deduction. You can also specify an additional dollar amount to withhold per pay by completing line 6 on Form W-4. Click here for the W-4 form. Click here for the Ohio State employee’s withholding exemption certificate (form IT-4) to change the amount of exemptions and to specify an additional dollar amount to withhold per pay for state taxes.

    How do I purchase service credit with the retirement system?
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    Contact the retirement system, and request details concerning the purchase of service credit. There are various types of service that can be purchased such as military service, leaves of absences, restoration of service credit (for those who previously have withdrawn their retirement contributions) and non-contributing service (i.e., former student worker in the school district). The retirement system will either send you a cost statement, send you a form to verify prior service to be certified by the school district or refer you directly to the Treasurer’s Office depending on what type of credit is being purchased. Once you receive a cost statement from the retirement system and there is an employer contribution required for the purchase (which there is, in many cases), you will be asked to submit a check made payable to the retirement system to the Treasurer’s Office which will be forwarded to the retirement system. Once the purchase is complete, the retirement system will notify you of the amount of additional service credit provided to your retirement account. Purchasing service credit through payroll deduction is available for STRS on a post-tax basis for certain types of service credit. Likewise, purchasing service credit through payroll deduction is also available for SERS but only on a pre-tax basis and is available only for a certain type of service credit. Payroll deduction for purchase of service credit is not available to all employees. Please refer to your negotiated labor agreement to see if this option is available to you (State Teachers Retirement System: 888.227.7877; School Employees Retirement System: 866.280.7377).

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