Figuring the Cost of a Field Trip
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Reimbursable field trips (those not charged to Athletics or the General Fund) now require a purchase order to be placed on the Educational Field Trip form, in the blank that says Short Code. The cost of a reimbursable field trip is figured using $39 an hour and $1 a mile. Costs are figured from bus garage to bus garage.
To figure mileage:
To figure hours:
This will give you an estimate of how much the trip will cost. It is probably better to overestimate than to underestimate. Have the school secretary request a purchase order for this amount and give you the number for your form. When the actual amount is sent to the Treasurer's Office, the purchase order will be billed.
To find a distance from the bus garage to a school or from one school to another:
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